Employment Vacancy

Position Title: Purchasing Officer

Direct Supervisor: Property Coordinator

Key Relationships: Property Coordinator, Property Officer, Maintenance Officer, Accounts Payable Officer,  Head of Departments

Main Purpose of Position

The primary purpose of this role is to research, source and liaise with suppliers on the purchase and delivery of stock items and equipment purchases.


Work Health & Safety

Standards of Performance

  • Observe and comply with all health and safety instructions, procedures, signs and notices relating to your work and correctly use the appropriate protective clothing and equipment supplied.
  • Follow Infection Prevention and Control procedures and standards relevant to the role.
  • Use correct documented procedures to correct, if possible, and immediately report any unsafe situations, near-miss incidents and all work related injuries.
  • Maintain good housekeeping at all times.

Personal Leadership

  • Acts with honesty, empathy and kindness towards co-workers and clients.
  • Engages and works collaboratively with others through a shared purpose to achieve goals.
  • Has a thorough awareness of cultural safety and conducts themselves to operate inclusivity.
  • Takes responsibility on an individual level to strive for excellence.
  • Accepts and responds constructively to feedback.
  • Is aware of own strengths and limitations and seeks help from others as required.
  • Adapts communication style and messages to suit different personalities and cultures.


  • Understand and proactively contribute to managing risk and to promote a culture of participation in the risk process.


  • Actively contribute to quality improvement activities in Capecare through initiating continuous improvement suggestions.
  • Contribute effectively towards the organisation’s quality accreditation processes.


  • Adhere to all Capecare policies and procedures.
  • Own conduct and approach aligns with the Capecare Way.
  • Commits to the values of: Compassion Respect Partnership Commitment
  • Challenges behaviour in others that contravenes the organisational values.


Nil formal qualifications required.

Technical Competencies and Skills

  • A sound aptitude for working with new technology and a high level of proficiency with computer software systems, including Microsoft Word, Excel, Outlook.
  • Strong customer service/administrative skills and experience.
  • Strong written and verbal communication skills with the ability to engage with a broad range of stakeholders.
  • Ability to work within a high-volume transaction and diverse business environment.
  • Ability to manage multiple suppliers at one time with a strong focus on high service delivery standards.

Relevant Experience

  • Knowledge of, or experience in a purchasing role.
  • Previous experience in purchasing in an aged care environment, would be desirable

Key Accountabilities of the Role

  • Researches, sources and liaises with suppliers on the purchase and delivery of stock items and equipment purchases, ensuring uninterrupted service to the facility.
  • Obtain quotes to ensure cost effective purchases and services are delivered in a timely manner.
  • Ensure all purchase requests have been approved at the appropriate management level.
  • Communicate changes to the business in an effective manner.
  • Receipt new deliveries and certify invoices for payment.
  • Maintain the Asset Register as necessary.
  • Maintain the Contracts Register as necessary.
  • Liaise with internal stakeholders, suppliers and contractors in relation to warranty issues, repairs and maintenance.
  • Identify and drive business process improvements.
  • Assist the property team with general administrative tasks.
  • Other duties as required.


20 Ray Ave, Busselton WA 6280
Ph: 08 9750 2000
Fax: 08 9755 4696

Community Care & Respite: 08 9750 2097


171 Naturaliste Tce, Dunsborough WA 6281
Ph: 08 9786 5555
Fax: 08 9786 5508

Community Care & Respite: 08 9750 2097


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ABN 77 630 179 279