Position Title: HR Administrator – Busselton (part time)
Direct Supervisor: HR Officer
Direct reports: Nil
Main Purpose of Position
The primary purpose of this role is to assist the HR function with the day to day operations of the business. This role will take an active role in supporting the HR Officer in the recruitment and on-boarding process and manage all administrative duties within the team.
Occupational Safety & Health
Standards of Performance
Observe and comply with all health and safety instructions, procedures, signs and notices relating to your work and correctly use the appropriate protective clothing and equipment supplied.
Maintain good housekeeping at all times.
Use correct documented procedures to correct, if possible, and immediately report any unsafe situations, near-miss incidents and all work related injuries.
Acts with honesty, empathy and kindness towards co-workers and clients.
Engages and works collaboratively with others through a shared purpose to achieve goals.
Takes responsibility on an individual level to strive for excellence.
Accepts and responds constructively to feedback.
Is aware of own strengths and limitations and seeks help from others as required.
Adapts communication style and messages to suit different personalities and cultures.
Understand and proactively contribute to managing risk and to promote a culture of participation in the risk process.
Actively contribute to quality improvement activities in Capecare through initiating continuous improvement suggestions;
Contribute effectively towards the organisation’s quality accreditation processes.
Adhere to all Capecare policies and procedures.
Own conduct and approach aligns with the Capecare Way.
Commits to the values of: Compassion Respect Partnership Commitment
Challenges behaviour in others that contravenes the organisational values.
Certificate or Diploma in Human Resources or significant experience in a similar role.
Technical Competencies and Skills
Exceptional attention to detail and accuracy
Excellent communication skills – verbal and written
Basic knowledge of employment legislation
Ability to work autonomously
Strong problem solving skills and common sense
Strong Microsoft Office skills
High level of confidentiality
12 months in similar role would be preferable; or
Working towards a HR formal qualification
Key Accountabilities of the Role
Manage all administrative duties supporting the HR team including compiling and updating personnel files, and scanning and filing records.
Ensure ongoing compliance with external and internal regulatory requirements associated with registrations, training, vaccinations and employment clearances.
Support the HR team in the recruitment, on-boarding and exit process.
Data entry of personnel details into various HR info systems.
Monitor probation and contract end dates and generate relevant paperwork.
Weekly and monthly compliance reporting.
Order staff uniforms, name badges and issue access cards with staff photos.
Manage multiple databases associated with staff movements.
Archiving records as necessary.
Assist in various HR projects as directed by the General Manager People & Culture.