Employment Vacancy

Position Title: HR Administrator – Busselton (part time)

Direct Supervisor: HR Officer

Direct reports: Nil

Main Purpose of Position

The primary purpose of this role is to assist the HR function with the day to day operations of the business. This role will take an active role in supporting the HR Officer in the recruitment and on-boarding process and manage all administrative duties within the team.


Occupational Safety & Health


Standards of Performance

  • Observe and comply with all health and safety instructions, procedures, signs and notices relating to your work and correctly use the appropriate protective clothing and equipment supplied.
  • Maintain good housekeeping at all times.
  • Use correct documented procedures to correct, if possible, and immediately report any unsafe situations, near-miss incidents and all work related injuries.

Personal Leadership

  • Acts with honesty, empathy and kindness towards co-workers and clients.
  • Engages and works collaboratively with others through a shared purpose to achieve goals.
  • Takes responsibility on an individual level to strive for excellence.
  • Accepts and responds constructively to feedback.
  • Is aware of own strengths and limitations and seeks help from others as required.
  • Adapts communication style and messages to suit different personalities and cultures.


  • Understand and proactively contribute to managing risk and to promote a culture of participation in the risk process.


  • Actively contribute to quality improvement activities in Capecare through initiating continuous improvement suggestions;
  • Contribute effectively towards the organisation’s quality accreditation processes.


  • Adhere to all Capecare policies and procedures.
  • Own conduct and approach aligns with the Capecare Way.
  • Commits to the values of: Compassion Respect Partnership Commitment
  • Challenges behaviour in others that contravenes the organisational values.


  • Certificate or Diploma in Human Resources or significant experience in a similar role.

Technical Competencies and Skills

  • Exceptional attention to detail and accuracy
  • Excellent communication skills – verbal and written
  • Basic knowledge of employment legislation
  • Ability to work autonomously
  • Strong problem solving skills and common sense
  • Strong Microsoft Office skills
  • High level of confidentiality

Relevant Experience

  • 12 months in similar role would be preferable; or
  • Working towards a HR formal qualification

Key Accountabilities of the Role

  • Manage all administrative duties supporting the HR team including compiling and updating personnel files, and scanning and filing records.
  • Ensure ongoing compliance with external and internal regulatory requirements associated with registrations, training, vaccinations and employment clearances.
  • Support the HR team in the recruitment, on-boarding and exit process.
  • Data entry of personnel details into various HR info systems.
  • Monitor probation and contract end dates and generate relevant paperwork.
  • Weekly and monthly compliance reporting.
  • Order staff uniforms, name badges and issue access cards with staff photos.
  • Manage multiple databases associated with staff movements.
  • Archiving records as necessary.
  • Assist in various HR projects as directed by the General Manager People & Culture.


20 Ray Ave, Busselton WA 6280
Ph: 08 9750 2000
Fax: 08 9755 4696

Community Care & Respite: 08 9750 2097


171 Naturaliste Tce, Dunsborough WA 6281
Ph: 08 9786 5555
Fax: 08 9786 5508

Community Care & Respite: 08 9750 2097


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ABN 77 630 179 279